Ottawa Outdoor Club

Day Trips

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Planning

  • The trip leader must have his/her trip approved by the appropriate coordinator
  • The leader should assess the level of difficulty and advise the coordinator so the information appears in the newsletter
  • The leader should be familiar with the route and, if possible, scout it out in advance
  • The leader is recommended to take the following equipment: first aid kit, map & compass, whistle, flash light, space/rescue blanket, plastic garbage bags, paper & pen
  • Unless the meeting point is very familiar, the leader should prepare written instructions for drivers with a map if appropriate
  • The leader should remind participants that they should inform the trip leader of any serious medical problem they may have and let the leader know about the medication they have with them

Sign-up procedures

  1. General Information
    • The leader should arrive at the excursion starting location at least 15 minutes prior to the meeting time designated on the web site
    • The leader should introduce themselves and introduce any newcomers to the group
    • The leaders shall ensure that each participant has filled in and signed the sign-up/waiver form
    • The leader shall collect the appropriate fee from each participant
    • The leader should advise all participants of the general nature of the trip (route, expected duration, level of difficulty, degree of fitness required, etc.) and should remind participants that they should ensure that they have the appropriate equipment, i.e. water, food, clothing appropriate for the season, etc.
    • The leader should recommend to all participants that they should have experience at the previous level before attempting a higher level trip
    • The leader should recommend to any participant who in his/her estimation is not sufficiently fit or adequately equipped that they not participate in the trip or switch to a less demanding trip, if one is available. The leader has the right to refuse to allow participation of anyone whose presence would, in their estimation, be a danger to that individual or to the group as a whole
  2. Transportation
    • The leader will assess how many cars will be required for transportation; he/she will give all volunteer drivers detailed instructions about how to reach the rendezvous point. He/she will then summon participants and ask them to choose a driver. If any driver is unfamiliar with the route to the rendezvous point, it is a good idea to assign him/her a knowledgeable passenger
    • For canoe trips, all canoe passengers must contribute to the transportation cost even if they choose to drive their cars to the launching point. This is to cover the cost of transporting the canoes
    • The leader will inform passengers of the amount they should pay the driver. Whenever weather permits, it is preferable to conduct the sign-up and allotment of passengers outside the meeting location
    • In those cases where the starting point for the trip is generally unfamiliar or difficult to find, the leader should assign a recognizable collection point and from there lead a convoy to the selected starting point

At the trailhead or trip starting point

  • The leader should appoint a sweep and remind participants of general standards of behaviour (keeping in sight of the person or canoe ahead, calling for stops if necessary, waiting at all junctions or designated points, etc.) and of any requirements peculiar to his/her particular trip
  • The leader should review the route noting areas that might warrant caution. He/she should also review emergency signals and procedures to be used in the case of separation or accident
  • It is particularly important that leaders of bushwhacking hikes or cold weather ski trips impress on participants the need to adhere to all such rules.

Along the route

  • The leader should allow periodic pauses to regroup and refresh, taking this opportunity to make a headcount to ensure all are accounted for
  • When forks in the trail are encountered, the leader should instruct the person in the lead to wait for the rest of the group in order to ensure that everyone goes the correct way
  • The leader should keep an eye on participants for signs of cold, fatigue, or excessive exposure to sun and should remind participants to keep their fluid intake high
  • The leader should respond amiably but generally to questions about the group's progress and should refrain from making jokes about being "lost"
  • The leader should always be aware of the group's progress in relation to his/her planned itinerary, and wherever possible should have in mind optional routes to shorten the trip should he/she deem this advisable

Departure point

  • The leader should check that all participants have returned and have a ride

Post-trip responsibilities

  • When any equipment has been borrowed from the Club, the leader must remain at the place of storage to check that such equipment has been returned and that it is in good condition
  • The leader must report to their respective Coordinator about any damage to or loss of Club equipment
  • After the trip is over, the leader shall follow the post-trip responsibilities regarding submission of forms and fees as described here