Ottawa Outdoor Club

Minutes - 2014 AGM

Date & Venue: 4th November 2014 at SHCC

Present: 20 members plus 1 non-member

Item

Topic

Description

Action

Deadline / Responsible / Result

1

Quorum, Agenda

Meeting started at 7:05
Quorum was met (at least 5% of club members)
Approval of agenda: Moved by Tracey Vansickle, seconded by Mary-Anne Olivares

No

N/A

2

2013 AGM minutes

The minutes of last year’s AGM were approved by Jean-François Lauzon and seconded by Marilyn Miller.  Voted by all members present at AGM as approved.

No

N/A

3

President and VP reports

Jean-François Lauzon read his President's Report and the report of outgoing Vice-President, John Galbraith, who was absent.

No

N/A

4

 

Activity Reports

Canoe

 

 

  • Report was presented by coordinator, Joanna Sarnecka.

No

N/A

Cycling

   
  • Report was presented by coordinator, Susan Andrews.

No

N/A

Hike

   
  • Report was read by president on behalf of coordinator, Eddie Drueding, who was absent.

No

N/A

Ski

   
  • Report was presented by Mary-Anne Olivares.

No

N/A

Snowshoe

   
  • Report was presented by Mike Brown.

No

N/A

Social

   
  • Report was presented by president on behalf of coordinator, Anna Gopenko.

No

N/A

Equipment

 

 
  • Report was presented by coordinator, Tracey Vansickle.

No

N/A
  • Sam Ludmer questioned if canoeing is a self-sustaining activity to pay for replacing its old / out-of-order equipment. Topic to be discussed at next executive meeting.

Yes Next Meeting / Exec.
  • News by outgoing president:  Three life jackets will be provided to OOC by the president of Petrie Island Outdoor Club (club no longer exists).

No

N/A

Membership

   
  • Report was presented by president in the absence of Ken Zimmermann.

No

N/A
  • 203 members this year compared to 212 last year.

No

N/A

Web master

 

 
  • Report was presented by Rob Burnfield.

No

N/A

Budget

 

 
  • Financial statement of OOC in 2014 and proposed budget overview for upcoming year 2015 was presented by Mary Hicks.

No

N/A
  • New membership fee proposed at $30/year was moved by Mary Hicks and seconded by Sam Ludmer.

No

Immediate

  • Budget proposal for next year was moved by Mary Hicks and seconded by Jim Fraser.

No

Immediate

5 Approval of new fees
  • Item 13 of AGM agenda: Fees for canoe rental will remain as last year: Moved by Rob Burnfield, Seconded by Katie Lunn.

No

Immediate

  • Review the canoe rental fees in next exec meeting to be done, suggested by Sam Ludmer.

Yes

Next Meeting / Exec.

  • Item 14 of AGM agenda: Non-members fees remain the same as last year. Moved by Brenda Cardinal and seconded by Carolyn Glover.

No

N/A
6 Election of New Executive Following executive members were elected / acclaimed:    
  • President:  Jean-François Lauzon
  Acclaimed
  • VP:  Katie Lunn
  Acclaimed
  • Treasurer:  Mary Hicks
  Acclaimed
  • Membership secretary:  Marion Perry.  Nominated by Mary-Anne Olivares; Moved by Jim Fraser and seconded by Tracey Vansickle
  Voted by 19
  • Executive secretary:  Shahram Lotfi
  Acclaimed
  • Equipment coordinator:  No candidate (Vacant)
  N/A
  • Hiking coordinator:  Eddie Drueding
  Acclaimed
  • Cycling coordinator:  No candidate (Vacant)
  N/A
  • Canoeing coordinator:  Joanna Sarnecka.  Nominated by Mary-Ann, seconded by Brenda Cardinal
  Voted by 19, Abstention:  1
  • Skiing coordinator:  Mary-Anne Olivares
  Acclaimed
  • Snowshoeing coordinator:  Mike Brown
  Acclaimed
  • Social coordinator:  Anna Gopenko
  Acclaimed
  • Web admin:  Rob Burnfield.  Nominated by Mary-Anne Olivares, seconded by Carolyn Glover; Voted after amendment approvals
  Voted by 19, Abstention:  1

7

Constitutional amendments

  • Motion 1 (details):  moved by Mary-Anne Olivares, seconded by Marilyn Miller ► For:20; Against: 0; Abstention:  0
  Passed
  • Motion 2 (details):  moved by Rob Burnfield, seconded by Sam Ludmer ► For:19; Against: 0; Abstention:  1
  Passed
  • Motion 3 (details):  moved by Susan Andrews, seconded by Joanna Sarnecka ► For:19; Against:0; Abstention:  1
  Passed
8

President suggested that for next AGM no printed documents be present,except the financial and agenda. All in favour.

Yes Next AGM
9

Meeting adjourned at 9:30 PM by president, Jean-François Lauzon; Moved by Rob Burnfield and seconded by Jim Fraser.