Minutes - 2013 AGM

1

2012 AGM minutes

The minutes of last year’s AGM was approved by Navid Foroudi and seconded by Susan Andrews.

No

N/A

Whether the new exec in AGM 2012 was elected or claimed to be added to the minutes

Jim Fraser to send Rob Burnfield all reports from coordinators to post on OOC web site

2

President’s report

No action. Report can be accessed by members on the new website.

No

NA / Jim Fraser

3

Activity Reports

Canoe

• Comments: Paula Tozer commented that the efforts of Mark Glaisher to be acknowledge / recognized.

Yes

Next Meeting/ Exec.

• More difficult hikes are not held as often (Anna Gopenko). The issue was discussed and suggestion was given that in newsletter request to be made to invite more hiking coordinators. John Galbraith suggested leaving the topic due to the absence of hiking coordinator.

• Anna G. also suggests that the names on the sign-up sheet of activities to be read aloud before the activity starts to ensure all participants have filled out the sign-up form.

• John G. asked if a trip leader needs snowshoes how they will be provided. Mike Brown offers that he brings them to activity leader’s place or the assembly location at SHCC.

No

• John G. suggests to put the list of the equipment inventory on the web site. No action yet, to be discussed at next exec meeting

No

• 212 members this year compared to 203 last year.

No

• Navid suggests that web master position be added to exec positions. To be suggested as an amendment at next year’s AGM

• The budget overview to be accessible to all members as suggested by John Galbraith. Jim Fraser suggests that the decision on how to send it out to be taken by new executives.

• President: Jean-Francois Lauzon

• VP: No nominations ► John Galbraith was suggested by Navid Foroudi

• Treasurer: Mary Hicks

• Membership secretary: Ken Zimmerman

• Executive secretary: Shahram Lotfi

• Equipment coordinator: No nomination ► Tracey Vansickle was suggested

• Hiking coordinator: Eddie Drueding

• Cycling coordinator: Sue Andrews

• Canoeing coordinator: No nominations ► Navid Foroudi was suggested

• Skiing coordinator: Mary-Anne Olivares

• Snowshoeing coordinator Mike Brown

• Social coordinator: Anna Gopenko

7

Constitution amendment

• Motion 1: moved John Galbraith by, seconded by Susan Andrews ► voted by majority.

• Motion 2: moved by Jim Burgess, seconded by Carolyn Glover ► For:11; Against: 8; Abstention:4

• Motion 3: moved by Leo Kerner, seconded by Lorraine England ► For:8; Against:11; Abstention:3

• Motion 4: moved by Leo Kerner, seconded by Tracey Vansickle ► Rejected by majority

• Motion 5: moved by Leo Kerner, seconded by Tracey Vansickle ► Rejected by majority

• Motion 6: moved by Leo Kerner, seconded by Navid Foroudi ► For:7; Against:11; Abstention:3

• Motion 7: moved by Leo Kerner, seconded by Tracey Vansickle ► For:4; Against:15