Ottawa Outdoor Club

Minutes - 2013 AGM

Date & Venue: 23rd October 2013 at SHCC

Present: 29 members, including outgoing executives

Item

Topic

Description

Action

Deadline / Responsible

1

2012 AGM minutes

The minutes of last year’s AGM was approved by Navid Foroudi and seconded by Susan Andrews.

No

N/A

Whether the new exec in AGM 2012 was elected or claimed to be added to the minutes

Yes Immed./ Shahram Lotfi

Jim Fraser to send Rob Burnfield all reports from coordinators to post on OOC web site

Yes 11.31.13/ Jim Fraser

2

President’s report

No action. Report can be accessed by members on the new website.

No

NA / Jim Fraser

Availability of other reports to all members was requested. It is a valid request, however the means (posted online, e.mail, etc.) to provide members with such reports to be discussed by new executives. Yes Next Meeting/ Exec.

3

 

Activity Reports

 

Canoe

  • Comments: Paula Tozer commented that the efforts of Mark Glaisher to be acknowledge / recognized.

Yes

Next Meeting/ Exec.

Hike
  • More difficult hikes are not held as often (Anna Gopenko). The issue was discussed and suggestion was given that in newsletter request to be made to invite more hiking coordinators. John Galbraith suggested leaving the topic due to the absence of hiking coordinator.
Yes Next Meeting/ Exec.
  • Anna G. also suggests that the names on the sign-up sheet of activities to be read aloud before the activity starts to ensure all participants have filled out the sign-up form.
Yes Next Meeting/ Exec.
Snowshoe
  • John G. asked if a trip leader needs snowshoes how they will be provided. Mike Brown offers that he brings them to activity leader’s place or the assembly location at SHCC.

No

N/A
Inventory list
  • John G. suggests to put the list of the equipment inventory on the web site. No action yet, to be discussed at next exec meeting

No

N/A
Membership
  • 212 members this year compared to 203 last year.

No

N/A
Web master
  • Navid suggests that web master position be added to exec positions. To be suggested as an amendment at next year’s AGM
Yes AGM2014/ Exec.
Budget
  • The budget overview to be accessible to all members as suggested by John Galbraith. Jim Fraser suggests that the decision on how to send it out to be taken by new executives.
Yes Next Meeting/ Exec.
Jim Burgess suggests that the finance report be sent to all members a week or two ahead of next AGM. Yes Next Meeting/ Exec.
4 Club finance Motion to approve the suggested 3000 $ for training: Rob Burnfield moved and Leo Kerner seconded. Passed by participants vote.   No
5 New Executives Election Following new executives were elected:    
  • President: Jean-Francois Lauzon
  Acclaimed
  • VP: No nominations ► John Galbraith was suggested by Navid Foroudi
  Acclaimed
  • Treasurer: Mary Hicks
  Acclaimed
  • Membership secretary: Ken Zimmerman
  Acclaimed
  • Executive secretary: Shahram Lotfi
  Acclaimed
  • Equipment coordinator: No nomination ► Tracey Vansickle was suggested
  Acclaimed
  • Hiking coordinator: Eddie Drueding
  Acclaimed
  • Cycling coordinator: Sue Andrews
  Acclaimed
  • Canoeing coordinator: No nominations ► Navid Foroudi was suggested
  Acclaimed
  • Skiing coordinator: Mary-Anne Olivares
  Acclaimed
  • Snowshoeing coordinator Mike Brown
  Acclaimed
  • Social coordinator: Anna Gopenko
  Acclaimed

7

Constitution amendment

  • Motion 1: moved John Galbraith by, seconded by Susan Andrews ► voted by majority.
  Passed
  • Motion 2: moved by Jim Burgess, seconded by Carolyn Glover ► For:11; Against: 8; Abstention:4
  Passed
  • Motion 3: moved by Leo Kerner, seconded by Lorraine England ► For:8; Against:11; Abstention:3
  Rejected
  • Motion 4: moved by Leo Kerner, seconded by Tracey Vansickle ► Rejected by majority
  Rejected
  • Motion 5: moved by Leo Kerner, seconded by Tracey Vansickle ► Rejected by majority
  Rejected
  • Motion 6: moved by Leo Kerner, seconded by Navid Foroudi ► For:7; Against:11; Abstention:3
  Rejected
  • Motion 7: moved by Leo Kerner, seconded by Tracey Vansickle ► For:4; Against:15
  Rejected
8 Meeting adjourned at 10:00 PM by outgoing president Jim Fraser