Ottawa Outdoor Club

Minutes - 2003 AGM - Monday, 6 October 2003

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Monday, October 6, 2003
Ottawa Hostel Outdoor Club

Officers Present

Ken Zimmerman- President
Joan Ryan - Treasurer
Nancy Lee - Canoe Coordinator
Robert Albota - Vice-President
Belinda Briones - Membership Secretary
Sue Bayly - Equipment Coordinator
Mag Carson - Hiking Coordinator
Moira Duchesne - Secretary
Lorraine England - Cycling Coordinator
Steve Jackson - Elections Coordinator

Regrets

Danielle Bertrand - Snowshoe Coordinator
Alison Jones-Seguin - Skiing Coordinator

Call to Order

Meeting call to order at 7:37 pm.

Acceptance of 2001 AGM Minutes. Motioned by Lorraine England, seconded by Sue Bayly. All in favour. Motion passed.

Reports

Membership Secretary

Report presented by Belinda Briones.

Equipment Coordinator

Sue Bayly presented her report.

Treasurer's Report

Joan Ryan presented her report.

Cycling Report

Lorraine England thanked all the leaders for organizing and leading day and week-end trips.

Hiking Coordinator

Mag Carson voiced her appreciation for all of the Leaders who have helped in making this season a success.

Canoe Coordinator

Nancy Lee presented her report and thanked all members who participated in the Spring Canoe Clean-up and all the leaders who led trips.

President's Report

  • Ken Zimmerman summarized coordinators report. See attached.  [Not available]
  • Memorandum of Understanding with Hostel – Copies of the agreement were distributed.
  • Motion to accept MOU by Sue Bayly, seconded by Leo Kerner. 1 abstained. Motion passed.

OHOC Communication changes

Ken presented proposed changes. A question and answer period followed.

Budget

  • Joan presented 2003-2004 proposed budget.
  • Motion by Chris MacDonald to accept budget, seconded by Lorraine England. 1 abstained, 2 against. All in favour. Motion passed.
  • See report. A question and answer period followed.

Election of Officers

President - Joan Ryan. Ken Zimmerman motioned, seconded by Belinda Briones. Acclaimed.

Vice-President - Ken Zimmerman. Sue Bayly motioned, seconded by Belinda Briones. Acclaimed.

Membership Secretary - Margo Gallant. Joan Ryan motioned, seconded by Belinda Briones. Acclaimed.

Treasurer - Annette O'Young. Mag Carson motioned, seconded by Ken Zimmerman. Acclaimed.

Secretary - Heather McQuarrie. Belinda Briones motioned, seconded by Nancy Parker. Acclaimed.

Equipment Coordinator - Sue Bayly. Ken Zimmerman motioned, seconded by Joan Ryan. Acclaimed.

Hiking Coordinator - Mag Carson. Nancy Lee motioned, seconded by Sue Bayly. Acclaimed.

Cycling Coordinator - Lorraine Parker. Chris McDonald motioned, seconded by Joan Ryan. Acclaimed.

Canoeing Coordinator - Kexing Lau. Nancy Lee motioned, seconded by Ken Zimmerman. Acclaimed.

Skiing Coordinator - Christopher Coupe. Mag Carson motioned, seconded by Lorraine England.

Snow Shoeing Coordinator - Danielle Bertrand. Belinda Briones motioned, seconded by Moira Duchesne. Acclaimed.

Service Recognition

Members leaving the Executive were presented with a framed recognition certificate.

Other Business

Some members requested that the weekly OHOC email updates is re-instated.

Hot Line - update the equipment.

Adjournment

Motion to adjourn meeting by Robert Albota, seconded by Belinda Briones. Meeting adjourned at 9:15 pm.

List of OHOC Members at AGM Meeting

See attached list.  [Not available]